Citizenship authority: Data protection information

The Office collects personal data on the basis of statutory provisions in accordance with § 31 - 32 a of the Nationality Act in conjunction with § 88 of the Residence Act, in particular:

• for the processing of naturalization applications
• for the processing of procedures for the revocation of German citizenship and for the renunciation or other loss of German citizenship
• in the context of inquiries as to whether a person has German citizenship
• in the context of administrative offense proceedings, in compliance with the second section of the second part of the Administrative Offenses Act (OWiG)
• on the basis of your consent (Art. 6 para. 1 lit. a GDPR and Art. 9 para. 2 lit. a GDPR), in particular: to obtain documents, evidence and information in the context of the aforementioned proceedings
• in order to comply with the duty to provide advice pursuant to Section 25 LVwVfG in the event of inquiries and requests for information.

The personal data is only processed in the procedure for which it was collected.

Personal data is passed on to third parties:

• As part of legally regulated procedures for the involvement of specialist offices and authorities in accordance with the following table. The list is not exhaustive. In individual cases, other bodies may also be involved if this is provided for by law.
  
  

  Recipient	Reason for disclosure, transmission
  Federal Office of Administration	Register of decisions in citizenship matters
  Federal Central Office Federal Central Register	Queries in the BZR
  Security and judicial authorities	Security queries
  Foreigners authority	Clarification of the duration and legal basis of the stay in Germany
  Stuttgart Regional Council and Baden-Württemberg Ministry of the Interior	Participation in approval procedures provided for under state law
  Social benefits authorities, Federal Employment Agency	Participation procedures, in particular with regard to securing subsistence; applicants can also obtain the necessary documents themselves

• In the context of appeal/complaint proceedings: the Stuttgart Regional Council, the Stuttgart Administrative Court or the Stuttgart Local Court or Regional Court as well as authorized parties to the proceedings in accordance with the legal requirements.

Administrative activities under public law require recording and documentation so that the origin, workflow and current processing status of a process can be viewed at any time and as required. This obligation is derived from the principle of the rule of law. In this respect, all official records, including municipal records, are subject to a retention obligation.

Personal data is stored in accordance with the statutory regulations.

The data recorded in the naturalization process is generally stored indefinitely, as people who come from countries that do not have a functioning administration or their descendants in particular repeatedly ask for corresponding proof. In this respect, the retention of the files serves the interests of the applicants.

In certain procedures, you are legally obliged to provide the personal data required for the above-mentioned purposes. In the case of naturalization, this applies in particular to the documents required to prove that you meet the requirements for naturalization. If you refuse to cooperate and the necessary data cannot be derived from another context, this will be at your expense and you must expect your application to be rejected.

You are not obliged to provide your telephone number, fax number or e-mail address. However, this information will make it easier and faster to contact you. If this information is missing, you can only be contacted in writing. This can lead to delays in processing.

Every person has the following rights in particular under the General Data Protection Regulation (GDPR)

• Right of access to the personal data stored about them and its processing (Art. 15 GDPR)
• Right to data rectification if their data is incorrect or incomplete (Art. 16 GDPR)
• Right to erasure of the personal data stored about you if one of the conditions of Art. 17 GDPR applies.
• The right to erasure of personal data does not exist in addition to the exceptions mentioned in Art. 17 para. 3 GDPR if erasure is not possible or only possible with disproportionate effort due to the special type of storage. In these cases, the restriction of processing pursuant to Art. 18 GDPR takes the place of erasure.
• Right to restriction of data processing if the data has been processed unlawfully, the data is required for the establishment, exercise or defense of legal claims of the data subject or, in the event of an objection, it has not yet been determined whether the interests of the registration authority outweigh those of the data subject (Article 18 (1) (b), (c) and (d) GDPR)
• If the accuracy of the personal data is disputed, there is a right to restriction of processing for the duration of the accuracy check
• Right to object to certain data processing, provided that there is no overriding public interest in the processing that outweighs the interests of the data subject and there is no legal obligation to process (Art. 21 GDPR)

The transfer of personal data for purposes other than those permitted by law is only permitted if the data subject has consented (Art. 6(1)(a) DSGVO). In accordance with Art. 7 (3) DSGVO, consent may be revoked at any time vis-à-vis the office to which the consent was previously given.

Every data subject has the right to lodge a complaint with the supervisory authority (Der Landesbeauftragte für den Datenschutz und die Informationsfreiheit Baden-Württemberg; Postfach 10 29 32, 70025 Stuttgart; poststellelfdi.bwlde if he or she believes that his or her personal data are being processed unlawfully.