Person responsible in the sense of the DSGVO
State capital Stuttgart
Market Place 1
70173 Stuttgart
E-mail: infostuttgartde
You can find the specific details of the persons responsible for the online offer in the imprint.
Data Protection Officer of the State Capital Stuttgart
You can reach our data protection officer at:
Data Protection and Information Security Department.
If you have questions about data protection that do not concern the State Capital of Stuttgart, you are welcome to contact the State Commissioner for Data Protection (opens in a new tab). This is your central contact at the State of Baden-Württemberg for data protection. You can also file a complaint there.
Purposes and legal basis of the processing of personal data
The City Surveyor’s Office collects the personal data in the following cases:
Due to legal requirements (Art. 6 para. 1 lit. C DSGVO), in particular:
- for keeping the real estate cadastre and other municipal data - legal task to secure land ownership (Surveying Act),
- to keep the real estate cadastre files - legal task (Surveying Act),
- to determine and change house numbering - statutory task (Building Code),
- to remind unfinished change records - legal task (VwVLK),
- in case of change of municipality and municipal boundaries (Gemarkungsvorschrift - VwVGkg),
- in the case of taking up the notification of administrative offences according to § 19 VermG,
- for the keeping of the collection of purchase prices, § 193 paragraph 5 BauGB,
- for the provision of information from the collection of purchase prices, § 195 paragraph 3, § 199 paragraph 2 number 4 BauGB,
- to provide information on the value of real estate, § 195 paragraph 3, § 199 paragraph 2 number 4 BauGB,
- for the provision of information for social welfare purposes, § 195 paragraph 3, § 199 paragraph 2 number 4 BauGB,
- for the provision of information on standard land values, § 196 paragraph 3 number 2 BauGB,
- to the data delivery to the responsible tax office, § 193 paragraph 5 sentence 3 BauGB,
- for data submissions to authorities / central office (ZG), § 198 paragraph 2 BauGB,
- for the expert opinions of the expert committee, § 193 paragraph 1 BauGB; copies of expert opinions of the expert committee, § 193 paragraph 4 BauGB; comments on these,
- for the expert opinions of the office, § 193 paragraph 1, § 192 paragraph 4 BauGB - “The expert committees use an office” - and opinions on these,
- for the settlement of development contributions (EB) § 20 paragraph 2 and 3, §§ 33 ff. Municipal Tax Act of Baden-Württemberg (KAG),
- on the settlement of cost reimbursement contributions (KES), § 135 a BauGB,
- for the settlement of sewer contributions (KB), § 20 Para. 1, §§ 29 ff. Municipal Tax Act of Baden-Württemberg (KAG),
- for information on contributions, § 1, § 3 and § 7 Law on the Regulation of Access to Information in Baden-Württemberg (Freedom of Information Act - LIFG),
- for the production of site plans for the building application, for the building permit procedures (BauGB, LBO, BauNVO, ...),
- for the execution of cadastral surveys (VermG, VwvLK, VwVLV),
- for investigations according to §84 Land Register Regulations Baden-Württemberg,
- for information, ice seizures and extracts from the land register on application of the Land Register Regulations of Baden-Württemberg,
- for the inspection of publicly appointed surveyors (ÖbVI) in documents of the real estate cadastre for surveys (Surveying Act),
- for the inspection of survey files of the real estate cadastre for continuation surveys and searches (Surveying Act).
For the purpose of implementation, in particular:
- for processing of surveying documents for transfer to the real estate cadastre,
- for the processing of objection procedures in the case of technical or fee-related objections,
- for the transfer of change notices from the land registry office into the real estate cadastre,
- for the transfer of data from the land tax file,
- for the determination of the precipitation wastewater fee (area recording sheets),
- for orders to provide information and extracts from the real estate cadastre,
- for the acquisition of aerial photographs and street panorama data as a data basis for city-wide provision,
- for the production of planning bases for architects and planners,
- for the production of floor plans, escape and rescue route plans for the municipal CAFM system,
- to maintain a collection of site plans for the production of building surveys,
- for keeping an order management system for the controlling and accounting department,
- for keeping a file repository for the accounting department,
- for the production of plans for the offices of the city administration,
- for issuing excerpts from and viewing the electronic land register,
- for processing and accounting of geodata and cartography orders.
Based on consents, in particular:
- to maintain an e-mail address book for interdepartmental business contacts,
- to keep a customer and project database for customer and partner support and cooperation,
- to maintain economic customer relations and to prepare invoices and fee notices,
- for keeping records of invoices and customer orders,
- for regulating access by external users to web applications on the intranet
- for municipal valuations and opinions on them,
- building files with content: estimates for building fire insurance, files on fire cases, recognition notice for tax-privileged housing until 1994, value assessments until 1993,
- for personnel processing.
Categories of recipients of personal data
- in connection with the maintenance of the real estate cadastre and other municipal data, personal data is transmitted to offices of the municipal administration, third parties with a legitimate interest, the State Office for Geoinformation and Land Development, land registries and publicly appointed surveyors,
- in connection with the archived real estate cadastre files, these can be viewed by third parties with a legitimate interest and by publicly appointed surveyors,
- personal data is transmitted to the State Office for Geoinformation and Rural Development in connection with objection procedures,
- personal data is transmitted to the SES in connection with the processing of the rainwater drainage fee,
- in connection with information from the purchase price collection, personal data is transferred to third parties with a legitimate interest (experts, tax consultants, press, real estate companies),
- in connection with information on real estate values, personal data is transmitted to third parties with a legitimate interest,
- in connection with information for social welfare purposes, personal data is transferred to the Office for Social Affairs and Participation of the City of Stuttgart, but also to other social welfare offices, job centers and Bafög offices,
- in connection with land value information, personal data is transmitted to citizens, notary’s offices and companies,
- in connection with purchase cases from the purchase price collection, anonymized data is transmitted to the responsible tax office,
- in connection with purchase cases from the purchase price collection, anonymized data is transmitted to the federal, state and city statistical offices,
- in connection with appraisals by the appraisal committee, copies of the appraisal are transmitted upon request by property owners,
- in connection with appraisals by the office, copies of the appraisal are sent to municipal enterprises or companies on request,
- in connection with opinions on municipal valuations, data is transmitted to municipal offices,
- in connection with the settlement of development charges, data is transmitted to the parties liable to pay the charges,
- in connection with the settlement of cost reimbursement contributions, data is transmitted to those liable to pay,
- in connection with settlements for sewer contributions, data is transmitted to those liable to pay contributions,
- in connection with information relating to contribution law, data is transmitted to owners, experts, real estate companies and credit institutions,
- in connection with the collection of aerial photographs and street panorama data, data is transmitted to municipal offices and municipal enterprises,
- in connection with the preparation of site plans for the building application, data is transmitted to municipal offices, in-house operations and external planners,
- in connection with the preparation of planning bases, data is transmitted to municipal offices, in-house operations and external planners,
- in connection with the investigation according to §84 of the land register regulations, data is transmitted to notaries, credit institutions, private persons and real estate companies,
- in connection with accounting, data is transmitted to municipal offices and in-house operations,
- in connection with the preparation of building floor plans and escape and rescue route plans, data is transmitted to municipal offices, in-house companies and external planners,
- in connection with the preparation of plans for the green space management of LHS Stuttgart, data is transmitted to municipal offices,
- in connection with stored customer and address data, data is transmitted internally,
- in connection with the preparation of invoices and fees, data is transmitted to municipal offices,
- in connection with information, inspection and extracts, data is transmitted to the Baden-Württemberg Land Registry,
- in connection with the inspection of the real estate cadastre, data is transmitted to publicly appointed surveyors, surveying offices, owners and customers with a legitimate interest.
Duration of storage/retention
Public-law administrative activity requires recording and documentation so that the origin, workflow and current processing status of a process can be viewed at any time and as required. This obligation is derived from the principle of the rule of law. In this respect, all official, and thus also municipal, records are subject to a duty of retention. Personal data is stored in accordance with legal regulations, or as far as no such regulations exist:
- in connection with the maintenance of the real estate cadastre, cadastral files and data are permanently stored or retained,
- in connection with the processing of surveying documents, analog and digital data are stored or kept until the end of the following year and after the transfer to the real estate cadastre,
- in connection with an objection procedure, analog and digital data are kept or stored for 10 years after the conclusion of the procedure,
- in connection with reminders of unfinished change notices, digital data are stored after completion until the end of the year,
- in connection with the transfer of change notices from the land registry, digital data are stored until the end of the following year after transfer to the real estate cadastre,
- in connection with the transfer of digital data of the land tax file, data are stored until the transfer to the real estate cadastre,
- in connection with the assignment of house numbers, digital data are stored for 10 years,
- in connection with a change of municipal or district boundaries, analog and digital data are kept or stored for 10 years,
- in connection with the precipitation water fee, documents are kept for 10 years,
- in connection with information and extracts from the real estate cadastre, digital data are stored for 10 years,
- in connection with the recording, notification of an administrative offense, digital data are deleted after the conclusion of the proceedings,
- in connection with the collection of purchase prices, analog and digital data are permanently retained or stored,
- in connection with information from the collection of purchase prices, real estate values, standard land values and information for social welfare purposes, analog and digital data are kept or stored for 10 years,
- in connection with the submission of data to tax offices, authorities and the central office, analog and digital data are stored permanently,
- in connection with appraisals by the appraisal committee and the central office, analog and digital data are stored for 30 years,
- in connection with the municipal valuation and the associated statements, analog and digital data are kept or stored for 30 years,
- in connection with the building files, analog data are kept for 30 years,
- in connection with the settlements of development contributions, cost reimbursement contributions and sewer contributions, analog and digital data are kept and stored for 30 years or, in special cases, permanently,
- in connection with information on contributions, analog and digital data are kept and stored for 10 years,
- in connection with the acquisition of aerial photographs and street panorama images, the digital data are stored for 30 years or, in special cases, permanently,
- in connection with the production of site plans for the building application, analog and digital data are kept or stored for 10 years,
- in connection with the production and preparation of planning bases, analog and digital data are kept or stored for 10 years,
- in connection with the execution of a cadastral survey, analog and digital data are kept or stored for 1 year after being transferred to the real estate cadastre,
- in connection with the processing of surveys in accordance with §84 of the Land Registry Code, analog data are kept permanently,
- in connection with order management, digital data are stored permanently,
- in connection with accounting, analog and digital data are kept or stored for 10 years,
- in connection with the production of building floor plans, escape and rescue route plans, analog and digital data are kept or stored for 10 years,
- in connection with the production of plans for the management of green areas, analog and digital data are kept and stored for 10 years,
- in connection with the e-mail address book for interdepartmental business contacts, digital data is stored for as long as the customer relationship exists,
- in connection with customer and project management via Confluence, digital data is stored as long as the customer relationship exists,
- in connection with invoicing and fee notifications, analog and digital data are retained or stored for 10 years,
- in connection with information, inspection and excerpts from the land register, analog and digital data are stored for 2 years,
- in connection with the inspection of cadastral documents by publicly appointed surveyors, surveying offices and owners, analog and digital data are kept and stored for 10 years,
- in connection with access rights of external users to web applications on the intranet, digital data is stored until the authorization lapses.
Data subject rights
Any person affected by data processing has the following rights in particular under the General Data Protection Regulation (GDPR):
- Right to information about the data stored about them and how it is processed (Art. 15 DS-GVO).
- Right to have data corrected if their data is incorrect or incomplete (Art. 16 DS-GVO)
- Right to erasure of personal data stored about them, if one of the conditions of Art. 17 DS-GVO applies. In addition to the exceptions mentioned in Art. 17(3) DS-GVO, the right to erasure of personal data does not exist if erasure is not possible or only possible with disproportionate effort due to the special nature of the storage. In these cases, deletion is replaced by restriction of processing pursuant to Art. 18 DS-GVO.
- Right to restriction of data processing, insofar as the data have been processed unlawfully, the data are required for the assertion, exercise or defense of legal claims of the data subject or, in the event of an objection, it has not yet been determined whether the interests of the registration authority outweigh those of the data subject (Article 18(1) litt b, c and d DS-GVO).
- If the accuracy of the personal data is disputed, the right to restrict processing for the duration of the accuracy check.
- Right to object to certain data processing, unless there is a compelling public interest in the processing which overrides the interests of the data subject, and no legal provision obliges processing (Article 21 DS-GVO).
Right of withdrawal for consents
The transfer of personal data for purposes other than those permitted by law is only permissible if the data subject has consented (Art. 6 (1) a DS-GVO). In accordance with Art. 7 (3) DS-GVO, consent may be revoked at any time vis-à-vis the office to which the consent was previously given.
Right of appeal
Every data subject has the right to lodge a complaint with the supervisory authority (Der Landesbeauftragte für den Datenschutz und die Informationsfreiheit Baden-Württemberg; Postfach 10 29 32, 70025 Stuttgart; poststellelfdi.bwlde if he or she believes that his or her personal data are being processed unlawfully.
City Surveyor’s Office
Address & contact information
Address
Kronenstraße 20
70173 Stuttgart
Postal address
70161 Stuttgart
Management position
Opening hours
Monday | 09:00 – 12:00 and 13:30 – 16:00 |
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Tuesday | 09:00 – 12:00 and 13:30 – 16:00 |
Wednesday | 09:00 – 12:00 and 13:30 – 16:00 |
Thursday | 09:00 – 12:00 and 13:30 – 16:00 |
Friday | 09:00 – 12:00 |
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In general, appointments are also possible by appointment.
For many concerns, a personal visit to the customer center and the land register inspection office is not necessary. To avoid unnecessary travel, please contact us in advance by phone or e-mail to inquire about your request. If a visit is then necessary, an appointment can be made to avoid waiting times.
How to find us
Address
Kronenstraße 20
70173 Stuttgart