On this page you can find information about the tenders of the state capital Stuttgart and what you have to consider for your tender documents and your offers.
Electronic awarding for tenders
The state capital Stuttgart offers an electronic award platform for tenders. Announcements can be viewed here free of charge and without registration:
Since October 2018 in the EU area and since January 2020 in the national area, offers and requests for participation may only be submitted electronically. For this reason, Central Purchasing, as the awarding authority for the area of supplies and services, uses the AI awarding software.
Applicants and bidders are responsible for ensuring that they meet the requirements of public procurement law, in particular that they
they download the required documents from the electronic address specified in the contract notice in good time before the deadline for submission of bids,
they submit their bids, requests to participate, expressions of interest and confirmations of interest in full and on time electronically via the award platform,
all documents may only be submitted in the following file formats: docx, xls, xlsx, odt, ods, pdf, pdf/a, jpeg, GAEB, txt, xml, zip, doc, tif, unless otherwise specified in the award documents or the contract notice.
The state capital Stuttgart as operator of the award platform
does not guarantee that the bid will remain undamaged during transport outside its server area,
cannot inspect the encrypted bids until they are opened,
checks for virus contamination with a virus scanner when opening the encrypted offers. Note: Contaminated offers are considered as not submitted!
Before submitting bids, requests to participate, expressions of interest and confirmations of interest, you must register with the City of Stuttgart, stating your company details and a contact person responsible. Registration is necessary in order to inform you at short notice of changes during the ongoing procedure and to be able to clearly assign the bid, the application for participation, the expression of interest and the confirmation of interest at a later date. You can also register on the award platform independently of a specific invitation to tender, e.g. in order to be available for selection in the case of restricted awards.
The download of documents from the award platform is free of charge. An active Internet connection is required to use the award platform and the bidder cockpit. The costs for Internet use are borne by the users.
Bids, requests to participate, expressions of interest, and confirmations of interest are not considered received until they have been completely stored on the award platform.
Applicant and bidder support by telephone and e-mail is free of charge. The technical hotline listed under contact details is available for this purpose. Applicants and bidders shall bear the telephone costs or the costs for electronic data transmission.
Withdrawal of bids, requests to participate, expressions of interest, and confirmations of interest is possible via the Bidder Cockpit to the extent permitted by law.
For the area of construction services (VOB)
1st possibility: Award documents as pdf version.
Since April 2016 it is possible - without registration - to receive the tender documents as pdf file. The bids can then - if permitted in the documents - only be submitted in paper form. Applicants are also obliged to inform themselves about the course of the procedure on their own responsibility, i.e. to follow up questions and answers as well as change packages (obligation to fetch).
2nd option: digitally editable award documents
For this it is necessary to register once.
To register, go to the online platform and select a correspondingly desired package. The “Start” package is free of charge. The ava-sign program for opening the tender documents is available for download free of charge after registration.
After successful registration you can download the tender documents free of charge for further processing.
The registration has the advantage for bidders that you are automatically informed about changes in the award procedure. It is also possible to process the award documents digitally and submit bids digitally.
Levy
Your offer submission
Furthermore, it is possible - upon successful registration - to submit bids in digital form in a legally secure manner. Please refer to the invitation to tender for information on the form in which bids can be submitted. Please inform yourself about this in good time.
Opening protocol (only for awards according to VOB)
Immediately after completion of the bid opening (submission), bidders who are registered and have submitted a bid can view the submission protocol after logging in at www.meinauftrag.rib.de (opens in a new tab) under Documents and there under Protocols.
Publication of awarded contracts
After the contract has been awarded, the following shall be published:
Construction work in accordance with Section 20(3) VOB/A if the contract value exceeds EUR 25,000 excluding VAT in the case of restricted invitations to tender without a call for competition and EUR 15,000 excluding VAT in the case of negotiated awards.
Supplies and services in accordance with Section 30 UVgO if the contract value exceeds EUR 25,000 excluding value-added tax in the case of restricted invitations to tender without a competitive bidding procedure or in the case of negotiated awards without a competitive bidding procedure.
Do you have any questions? Call us: from any network, without area code. Public authority number 115: Mon to Fri, 8:00 a.m. to 6:00 p.m.. You can usually reach the public authority number 115 at landline rates and thus free of charge via flat rates. Sign telephone: Mon to Fri, 8.00 to 18.00.
This website has been automatically translated by DeepL. No personal data is transmitted to the service provider when the pages are accessed. All translated content is stored locally on the web server of the state capital Stuttgart and delivered via this server. Machine translations may differ from the original text. No guarantee can be given for the accuracy, completeness and up-to-dateness of the translation.